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WE'LL CALL TO ORDER THE JUNE 22ND, 2026 REGULAR MEETING OF THE BATON ROUGE MUNICIPAL FIRE AND POLICE CIVIL SERVICE BOARD.
[ 1. Roll Call]
IF WE COULD HAVE A ROLL CALL.GENERAL OPPORTUNITY FOR PUBLIC COMMENT.
SEEING NONE, GENERAL OPPORTUNITY FOR PUBLIC COMMENT IS CLOSED.
[3. Consider Motion to Approve Agenda.]
CONSIDER MOTION TO APPROVE THE AGENDA.I KNOW WE HAVE A COUPLE OF AMENDMENTS.
THE CHAIR WILL MOVE TO AMEND THE AGENDA TO ADD AN AGENDA ITEM, ALLOWING THE OFFICE OF THE STATE EXAMINER TO ADDRESS THE BOARD AS TO UPCOMING CHANGES IN TECHNOLOGY.
DO I HAVE A SECOND? SECOND BY MR. RICKS.
UH, THAT'LL BE ADDED AS AGENDA ITEM SIX.
MOVING AGENDA ITEM 17 TO AGENDA ITEM 18.
ANY OTHER NEED FOR AMENDMENT? MR. BERA? I HAVE AN AMENDMENT TO ITEM 12 TO ADD MATT, KELLY AND JAMES THOMAS FOR REHIRE WITH, WITH BATTERERS POLICE DEPARTMENT.
DO I HAVE A SECOND? I, SECOND.
AGENDA ITEM 12 IS AMENDED AS READ ANY OTHER NEED FOR AMENDMENT THEN AGENDA ITEM THREE, CONSIDER MOTION TO APPROVE THE AGENDA.
DO I HAVE A SECOND? SECOND BY MR. RICKS.
AGENDA ITEM FOUR, CONSIDER MOTION TO APPROVE MINUTES FROM APRIL 27TH, 2026 AND MAY 18TH, 2026.
HAS EVERYONE HAD THE OPPORTUNITY TO REVIEW THOSE MINUTES? ANY NEED FOR AMENDMENT? THEN THE CHAIR
[4. Consider Motion to Approve Minutes from: April 27, 2026 May 18, 2026]
MOVES TO APPROVE THE MINUTES FROM APRIL 27TH, 2026 AND MAY 18TH, 2026.[5. Consider Motion to Approve or Reject Personnel Action Forms in the BRFD and BRPD.]
AGENDA ITEM FIVE, CONSIDER MOTION TO APPROVE OR REJECT PERSONAL ACTION FORMS IN THE BATON ROUGE FIRE DEPARTMENT OF BATON ROUGE POLICE DEPARTMENT.AS, IS THAT WHAT I'M OPENING OR IS? NO, NO, NO.
AGAIN, IT'S BEEN SIX WEEKS FOR ME.
UM, THEN DO I HAVE A MOTION? I MAKE A MOTION TO ACCEPT THE PERSONAL ELECTION FORMS FOR BATON ROUGE FIRE AND BATON ROUGE ROUGE POLICE DEPARTMENT MOTION.
MR. LEMON, DO YOU HAVE A SECOND? SECOND.
MR. BEO, ANY OBJECTION, HEARING NONE.
[6. Consider Motion to Call for Examinations in the BRPD for: Police Criminal Information Specialist Police Cadet Criminal Intelligence Analyst]
CONSIDER MOTION TO CALL FOR EXAMINATIONS OF BATON ROUGE POLICE DEPARTMENT FOR POLICE, CRIMINAL INFORMATION SPECIALIST, POLICE CADET AND CRIMINAL INTELLIGENCE ANALYST.DO I HAVE A MOTION? I'LL MAKE THE MOTION TO CALL FOR EXAMINATION FOR POLICE, CRIMINAL INFORMATION SPECIALIST, POLICE CADET AND CRIMINAL INTELLIGENCE ANALYST.
[7. Consider Motion Review / Accept Applications in the BRPD for: Police Captain ]
SEVEN, CONSIDER MOTION TO REVIEW SLASH ACCEPT APPLICATIONS IN THE BATON ROUGE POLICE DEPARTMENT FOR POLICE CAPTAIN.DO I HAVE A MOTION? I MAKE THE MOTION TO REVIEW AND ACCEPT APPLICATIONS FOR A POLICE CAPTAIN.
DO YOU HAVE A SECOND? I SECOND.
[8. Consider Motion to Reject Applications in the BRPD for: Reject Police Communications Officer II Application – Tanya Winley (posting period of 3/27/2026 – 4/06/2026) due to applicant not meeting the qualification requirement of being confirmed in the class of Police Communications Officer I for five years.]
ITEM EIGHT, CONSIDER MOTION TO REJECT APPLICATIONS IN THE BATON ROUGE POLICE DEPARTMENT.FOUR, PARTICULARLY REJECT POLICE COMMUNICATIONS OFFICER TWO.
APPLICATION TANYA WINDLEY, UH, PARENTHETICAL POSTING PERIOD OF 3 27 26 THROUGH 4 6 20 26 DUE TO APPLICANT NOT MEETING THE QUALIFICATION REQUIREMENT OF BEING CONFIRMED IN THE CLASS OF POLICE COMMUNICATIONS OFFICER 1, 4, 5 YEARS.
DO I HAVE A MOTION? I'LL MAKE THE MOTION TO REJECT THE APPLICATION FOR TANYA WINDLEY.
[9. Consider Motion to Reject Applications in the BRFD for: Deputy Fire Chief w/Waiver Application - Kyle Duncan (posting period of 3/27/26 – 4/16/26) due to applicant still being a promotional District Chief.]
AGENDA ITEM NINE, CONSIDER MOTION TO REJECT APPLICATIONS IN THE BATON ROUGE FIRE DEPARTMENT FOR DEPUTY FIRE CHIEF WITH WAIVER APPLICATION KYLE DUNCAN POSTING PERIOD 3 27 26 THROUGH 4 16 26 DUE TO APPLICANT STILL BEING A PROMOTIONAL DISTRICT CHIEF, DO I HAVE A MOTION? UH, I MAKE A MOTION TO REJECT THE APPLICATION FOR KYLE DUNCAN.[10. Consider Motion to Review / Accept Test Scores in the BRFD for: Fire Communications Officer II Fire Communications Officer III Fire Inspector I]
ITEM 10, CONSIDER MOTION TO REVIEW SLASH ACCEPT TEST SCORES[00:05:01]
IN BATON ROUGE FIRE DEPARTMENT FOUR.FIRE COMMUNICATIONS OFFICER TWO, FIRE COMMUNICATIONS OFFICER THREE AND FIRE INSPECTOR ONE
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ON AGENDA ITEM 10.THE RESULTS FOR THE EXAMINATIONS ARE AS FOLLOWS, FIRE COMMUNICATIONS OFFICER TWO EIGHT PASSED.
ONE DID NOT SHOW FOR FIRE COMMUNICATIONS OFFICER THREE TWO PASSED.
NO ONE DID NOT SHOW FIRE INSPECTOR ONE THREE PASS FOUR DID NOT PASS.
DO I HAVE A MOTION TO ACCEPT THESE RESULTS? I MAKE A MOTION TO ACCEPT THE TEST SCORES.
[11. Consider Motin to Review / Accept Test Scores in the BRPD for: Police Fingerprint Technician I]
CONSIDER MOTION TO REVIEW SLASH ACCEPT TEST SCORES FOR THE BATON ROUGE POLICE DEPARTMENT OR POLICE FINGERPRINT TECHNICIAN ONE.AND MR. RICKS, I BELIEVE YOU'RE HOLDING THOSE.
AS TO AGENDA ITEM 11, THE RESULTS FOR POLICE FINGERPRINT TECHNICIAN ONE THAT FOUR INDIVIDUALS PASSED.
ONE DID NOT PASS AND THREE DID NOT SHOW.
DO I HAVE A MOTION TO ACCEPT? UH, I'LL MAKE THE MOTION TO ACCEPT THOSE SCORES FOR POLICE FINGERPRINT TECHNICIAN.
THE RESULTS FOR POLICE FINGERPRINT TECHNICIAN ONE ARE ACCEPTED.
AGENDA ITEM 12, CONSIDER MOTION
[12. Consider Motion in the BRPD to Rehire Former Police Officers: Xavier Barge – resigned on February 17, 2026. Mr. Barge left the department in good standing and would like to return as soon as possible. Ja’Darrell Magee voluntarily resigned on February 2, 2026, and left the department in good standing. He has since applied for rehire.]
IN THE BATON ROUGE POLICE DEPARTMENT TO REHIRE FORMER POLICE OFFICERS.XAVIER BARGE RESIGNED ON FEBRUARY 17TH, 2026.
MR. BARGE LEFT THE DEPARTMENT IN GOOD STANDING AND WOULD LIKE TO RETURN AS SOON AS POSSIBLE.
JUDGE DARRELL MCGEE VOLUNTARILY RESIGNED ON FEBRUARY 2ND, 2026 AND LEFT THE DEPARTMENT IN GOOD STANDING.
HE HAS SINCE APPLIED FOR REHIRE MATT KELLY AND JAMES THOMAS.
I'LL BRIEFLY OPEN THE FLOOR FOR DISCUSSION IF ANYTHING IS NEEDED ON THOSE TWO THAT WERE ADDED.
UH, JAMES THOMAS LEFT NOVEMBER OF 2024 AND MATT KELLY LEFT JUNE OF 2022.
UH, MS. AREA SAID THAT MATT KELLY WOULD HAVE TO BE HIRED TODAY, UH, IF YOU WERE TO NOT HAVE TO GO BACK THROUGH THE WHOLE PROCESS OF TAKING THE CIVIL SERVICE ENTRANCE EXAMINATION.
AND IS THERE ANY OTHER INFORMATION THAT EITHER YOU OR THE CHIEF BELIEVE THAT THE, THE BOARD WOULD NEED AS FAR AS THESE INDIVIDUALS? NO, THAT THAT'S IT.
THEN ON AGENDA ITEM 12, DO I HAVE A MOTION ON AGENDA ITEM 12? I'LL MAKE THE MOTION TO REHIRE.
GIDA GILL MCGEE, JAMES THOMAS, AND MATTHEW KELLY.
[13. Consider Motion Call for Examinations in the BRFD for: Hazardous Materials Officer Assistant Chief of Investigations Fire Investigator Medical Training Officer Fire Apparatus Technician Fire Inspector II with waiver to lower qualifications to allow an unconfirmed Fire Inspector I candidate to take the exam. The current list was exhausted with the last promotion. There are no confirmed Fire Inspector 1’s due to retirements. One employee is in the working test period for Fire Inspector I. Lowering qualifications now saves time and allows Roderic Jones to take the Fire Inspector II exam.]
MOTION TO CALL FOR THE EXAMINATION OR CALL FOR EXAMINATIONS IN THE BATON ROUGE FIRE DEPARTMENT OR HAZARDOUS MATERIALS OFFICER, ASSISTANT CHIEF OF INVESTIGATIONS FIRE INVESTIGATOR MEDICAL TRAINING OFFICER, FIRE APPARATUS TECHNICIAN.FIRE INSPECTOR TWO WITH WAIVER TO LOWER QUALIFICATIONS TO ALLOW AN UNCONFIRMED FIRE INSPECTOR ONE CANDIDATE TO TAKE THE EXAM.
CURRENT LIST WAS EXHAUSTED WITH THE LAST PROMOTION.
THERE ARE NO CONFIRMED FIRE INSPECTOR ONE'S DUE TO RETIREMENTS.
ONE EMPLOYEE IS IN THE WORKING TEST PERIOD FOR FIRE INSPECTOR ONE.
LOWERING QUALIFICATIONS NOW SAVES TIME, ALLOWS RODERICK JONES TO TAKE THE FIRE INSPECTOR TO EXAM.
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A MOTION? I SO MOVE.[14. Correct the Certification Date in the BRFD for Lee Peoples. Mr. Peoples was Given the Wrong Certification Date when He was Confirmed as a Regular Employee.]
CORRECT THE CERTIFICATION DATE IN THE BATON ROUGE FIRE DEPARTMENT FOR LEE PEOPLES.MR. PEOPLES WAS GIVEN THE WRONG CERTIFICATION DATE WHEN HE WAS CONFIRMED AS A REGULAR EMPLOYEE.
I'LL BRIEFLY OPEN THIS FOR DISCUSSION.
MS. HARRIS, DO WE OR ANYONE HAVE ANY INFORMATION ON THAT? GOOD MORNING.
THIS INDIVIDUAL WAS, UH, GIVEN THE WRONG CERTIFICATION DATE WHEN HE FINISHED THE ACADEMY AND OBTAINED HIS, UH, EMERGENCY MEDICAL TECHNICIAN CERTIFICATION.
AND WE JUST WANT TO CORRECT THAT THIS COME UP THROUGH AN AUDIT, THAT INTERNAL AUDIT WE DID TO DETERMINE IT WAS THE WRONG DATE.
UH, DO I HAVE A MOTION? I MAKE A MOTION THAT WE ACCEPT THE CORRECTED CERTIFICATION DATE FOR LEE PEOPLES, UH, MOTION BY MR. LEMMING.
DO I HAVE A SECOND? SECOND BY MR. RICKS.
[15. Notifications from the BRFD: John Werchan has been placed into a substitute appointment to Assistant Chief of Special Services, effective May 30, 2026. Kyle Morris has been placed into a substitute appointment with the Chief of Fire Prevention, effective May 30, 2026. Lawless Threeton has been placed into a substitute appointment to Assistant Fire Chief of Prevention, effective May 30, 2026. Darryl Brown has been placed into a Substitute appointment to Fire Inspector II, effective May 30, 2026.]
NOTIFICATIONS FROM THE ARY FIRE DEPARTMENT JOHN CHEN KIN HAS BEEN PLACED INTO A SUBSTITUTE APPOINTMENT TO ASSISTANT CHIEF OF SPECIAL SERVICES EFFECTIVE MAY 30TH, 2026.KYLE MORRIS HAS BEEN PLACED INTO A SUBSTITUTE APPOINTMENT WITH THE CHIEF OF FIRE PREVENTION, EFFECTIVE MAY 30TH, 2026.
LAWLESS STREETON HAS BEEN PLACED INTO A SUBSTITUTE APPOINTMENT TO ASSISTANT FIRE CHIEF OF PREVENTION EFFECTIVE MAY 30TH, 2026.
AND DARRYL BROWN HAS BEEN PLACED INTO A SUBSTITUTE APPOINTMENT TO FIRE INSPECTOR TWO, EFFECTIVE MAY 30TH, 2026.
I ASSUME THIS IS JUST INFORMATIONAL CHIEF THEN.
THANK YOU CHIEF FOR LETTING US KNOW.
[16. Hear Report from Board Members Concerning Search for Reasonable Accommodations for Board Operations.]
ITEM 16 HERE, REPORT FROM BOARD MEMBERS CONCERNING SEARCH FOR REASONABLE ACCOMMODATIONS FOR BOARD OPERATIONS.I WILL OPEN THE FLOOR TO DISCUSSION.
UH, I SPOKE WITH JEFF DEL THIS MORNING IN THE MAYOR'S OFFICE.
HE SPOKE WITH JOE BUTLER OVER BUILDING AND GROUNDS.
THEY'RE LOOKING AT A SPACE AT THE COMPLEX AT BRPD.
I'M NOT SURE IF IT'S IN THE HEADQUARTERS.
PART FOR BRPD OR ANOTHER PART OF THE FACILITY.
UH, THEY'RE LOOKING FOR MONEY TO BUILD IT OUT.
I DON'T KNOW WHERE THE MONEY COMES FROM, WHETHER IT IS, HAS TO GO THROUGH THE COUNCIL OR IF THEY CAN ALLOCATE IT.
UM, AND DID THEY, THE ANSWER MAY BE NO, AND I ASSUME IT IS, DID THEY GIVE ANY TYPE OF TIMELINE ON WHAT THAT MIGHT LOOK LIKE? NO.
I I FIGURED AS MUCH, BUT I FIGURED I WOULD ASK.
SO WILL I UNDERSTAND? I UNDERSTAND.
MS. HARRIS, DO YOU HAVE ANY QUESTIONS OR THOUGHTS? UM, JOE BUTLER ORIGINALLY ME ABOUT THE CONFLICT AND ALSO, UM, ABOUT THE MONEY FOR BUILD OUT.
I ASKED HIM FOR AN ESTIMATE MM-HMM
AS FAR AS HOW MUCH IT WOULD COST, BUT I NEVER RECEIVED ANYTHING BACK FROM HIM CONCERNING THAT.
BUT YEAH, OUR BUDGET DOES NOT HAVE ANY MONEY FOR THAT.
SO IT WOULD HAVE TO BE A SPECIAL, UM, REQUEST, I GUESS.
AND THEN IT, AS MORE INFORMATION COMES IN, JUST LET US KNOW.
WE'LL PUT IT BACK ON THE AGENDA AND WE'LL DISCUSS IT.
ANYTHING ELSE NEEDED ON AGENDA ITEM 16, THEN I WILL CLOSE THE FLOOR TO DEBATE.
IT'S NOT AN ACTION ITEM, SO WE'LL MOVE FROM THERE.
[Additional Item]
AGENDA ITEM 17.UH, ASKING THE CITY OFFICE OF THE STATE EXAMINER TO ADDRESS THE BOARD AS TO NEW TECHNOLOGY.
MEMBERS OF THE BOARD, FIRE CHIEF KIMBALL, MR. CHIEF DOUGLAS, I MEAN, DEPUTY CHIEF DOUGLAS.
THANK Y'ALL SO MUCH, UM, FOR ENTERTAINING US TODAY.
I HAVE WITH ME TODAY MR. JIMMY HENRY.
HE IS, UM, LET ME THINK WHAT HIS TITLE IS NOW.
ASSISTANT DIVISION ADMINISTRATOR AND HE IS OVER OUR TECHNOLOGY DIVISION.
AND SO FOR THE LAST THREE YEARS, THE OFFICE OF STATE EXAMINER HAS BEEN WORKING ON CREATING AN ONLINE PERSONNEL ACTION SYSTEM.
SO WE HAVE OFFICIALLY LAUNCHED THAT SYSTEM.
WE ARE ROLLING DEPARTMENTS ON SLOWLY.
UM, SO SO FAR WE HAVE HAMMOND, ST.
GEORGE DENTAL SPRINGS, CENTRAL ZACHARY'S COMING ON NEXT.
AND THEN BATON ROUGE IS SCHEDULED TO COME ON THE WEEK OF AUGUST 2ND.
UM, AND SO IN ORDER FOR US TO DO THAT, WE'RE GOING TO HAVE TO GET SPECIFIC INFORMATION FROM Y'ALL.
AND THEN IN ADDITION TO THAT, WE ARE GOING TO HAVE TO HAVE A MEETING WITH THE CHIEFS AND WHOEVER THEIR DEPARTMENT USERS ARE GONNA BE THE SECRETARY OF THE BOARD.
AND THEN WE ASK THAT THE CHAIRMAN AND THE VICE CHAIR OF THE BOARD, UM, PARTICIPATE IN THIS MEETING.
SO EACH DEPARTMENT GETS A LIMITED NUMBER OF LICENSINGS LICENSE AND WHAT WILL HAPPEN AND HOW THE SYSTEM OPERATES IS THE DEPARTMENTAL USER WILL ENTER THE INFORMATION IN AND THEN IT WILL MOVE THROUGH THE QUEUE TO THE CHIEF'S APPROVAL.
ONCE THE CHIEF APPROVES IT, THAT MAKES
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THE RECORD IN THE DATABASE, UM, EFFECTIVE ON THE EFFECTIVE DATE OF ACTION, IT THEN GOES TO THE APPOINTING AUTHORITY.IF THE CHIEF IS THE APPOINTING AUTHORITY, THEN IT MOVES TO THE BOARD'S SECRETARY.
THE BOARD SECRETARY WILL THEN SET THE, UM, ITEMS FOR YOUR MEETING.
AND ONCE THAT'S DONE, THEN THE CHAIRMAN AND THE VICE CHAIR WILL BE ABLE TO SEE THE DOCUMENTS.
UNFORTUNATELY, BECAUSE OF THE COST OF LICENSES AND, UH, THE NUMBER OF LICENSE THAT WE HAVE TO PURCHASE, THERE'S JUST NO WAY THE OSE CAN AFFORD LICENSE FOR EVERY BOARD MEMBER ACROSS THE STATE OF LOUISIANA.
UM, AND SO I DID BRING JIMMY WITH ME SO HE CAN TELL Y'ALL EXACTLY WHAT IT IS AND THE INFORMATION THAT HE'S GONNA NEED AND HOW HE, UM, WILL MOVE FORWARD WITH THIS.
SO IF YOU DON'T MIND, I'M JUST GONNA TURN IT OVER INTO HIM.
BUT AGAIN, I JUST WANNA SAY THANK YOU SO MUCH AND THANK YOU FOR, UM, WORKING WITH US.
THERE ARE STILL SOME KINKS IN THE SYSTEM.
IT IS NOT COMPLETELY FINISHED.
UM, IT'S DUE TO BE FINISHED DECEMBER OF 2026.
UM, BUT WE DO NEED A, A, A, A STRESS TEST ON THE SYSTEM.
AND SINCE THE BATON ROUGE IS SUCH A LARGE DEPARTMENT, LARGE JURISDICTION, UM, WE FEEL THAT IT WOULD BE A GOOD TEST AND EVERYTHING.
SO WITH THAT, I WILL TURN IT OVER TO JIMMY.
ALSO, THANK, UH, Y'ALL FOR ALLOWING US TO, UH, DROP IN ON YOUR BOARD MEETING TODAY AND AND ADDRESS YOU.
ALSO WANT TO THANK, UH, UH, THE MEMBERS FROM, UH, OUR DEPARTMENTS WHO ARE HERE AS WELL.
SO, UH, AS MS. BOARD ON SAID, THE, THE MAIN GOAL OF OUR PERSONNEL ACTION SYSTEM IS TO TRY TO HELP KEEP THESE RECORDS DIGITALLY AS WELL AS ALLOW NOT ONLY ACCESS, UH, FOR YOUR DEPARTMENTS, BUT YOUR BOARD TO SEE YOUR CURRENT EMPLOYEES.
UH, ONE OF THE THINGS I THINK, UH, IT'S PROBABLY THE FOREMOST THING, UH, YOUR JURISDICTION NEEDS TO DECIDE IS, UH, WHO YOUR DESIGNATED USERS WILL BE.
SO MS. BORDERLINE, BRIEFLY HAS TOUCHED ON THAT.
UH, EACH DEPARTMENT, UH, HAS THREE ROLES THAT ARE ASSIGNED TO THEM.
THERE'S A DEPARTMENT USER, SO THAT WOULD BE SOMEONE WHO WILL BE ENTERING THE PFS.
SO EACH DEPARTMENT NEEDS TO DECIDE WHO THAT PERSON WOULD BE.
UH, YOU HAVE A DEPARTMENT CHIEF LEVEL, UH, USER ROLE.
SO, UH, YOU KNOW, IDEALLY IT WAS DESIGNED SO THAT THE CHIEF WOULD BE THE ONE WHO HAS ACCESS TO IT.
BUT IN LARGER DEPARTMENTS, WE UNDERSTAND THE NEED FOR FLEXIBILITY.
SO, UH, THE CHIEF WILL THEN DECIDE, UH, WHO WILL, UH, SIGN IN HIS NAME OR HER NAME, UH, AND THEN, UH, THE APPOINTING AUTHORITY LEVEL FOR THE DEPARTMENT.
SO, UH, THAT ALSO CAN BE, UH, DESIGNATED OUT AS WELL.
WE HAVE FORMS FOR THOSE AND WE'LL, UH, SEND THOSE OUT SOMETIME IN THE NEXT COUPLE WEEKS, UH, TO, UH, ALL THE IMPORTANT PARTIES, UH, KIND OF HELP YOU MAKE THOSE DECISIONS.
AND THEN, UH, WITH THE BOARD, WE HAVE, UH, THE BOARD SECRETARY LEVEL, WHICH, UH, MS. HARRIS WILL BE MORE THAN LIKELY FULFILLING, I'M ASSUMING.
UH, AND THEN, UH, THE BOARD MEMBER LEVEL, WHICH, UH, WE WILL HAVE, UH, TWO ROLES FOR, UH, THE CHAIRMAN AND THE VICE CHAIRMAN.
UH, SO THAT'S THE KIND OF THE FIRST STEP.
UH, YOUR DEPARTMENT WILL NEED TO DECIDE, OR YOUR JURISDICTION WILL DECIDE WHO, UH, WILL BE FULFILLING THOSE ROLES.
UH, AFTER WE GET THE, UH, THE GO AHEAD WITH THAT, WE'LL THEN SUPPLY THE DEPARTMENT WITH WHAT WE HAVE AT OUR AGENCY AS THE MOST CURRENT RECORDS.
SO, UH, WE UNDERSTAND JUST WITH THE, UH, KIND OF ORDER OF OPERATIONS, THE INFORMATION WE HAVE IS SOMETIMES BEHIND THE TIMES.
SO WE'RE GONNA SEND, UH, YOUR DEPARTMENT A LIST OF EVERY EMPLOYEE WHO IS CURRENTLY, UH, THAT WE HAVE RECORD OF.
WE'D ASK THAT YOUR JURISDICTION AND YOUR DEPARTMENTS GO THROUGH EACH OF THOSE EMPLOYEES AND MAKE SURE THE INFORMATION THAT WE HAVE IS ACCURATE.
SOME OF THE INFORMATION, UH, THAT WE WILL REQUEST, THAT WE PROBABLY NOT GONNA HAVE OFF THE TOP OF THE BAT, UH, IS, UH, A FULL SOCIAL SECURITY NUMBER.
UH, SOMETIMES WE DON'T HAVE DATE OF BIRTHS, UH, BUT MAKE SURE THE NAME CHANGES CORRECT.
SO THE FIRST NAME, LAST NAME, UH, THE DATE OF HIRE, UH, THEIR CURRENT CLASS STATUS.
SO WHETHER OR NOT, YOU KNOW, IF THEY'RE IN A TEMPORARY APPOINTMENT OR A, UH, PROBATIONAL APPOINTMENT, OR IF THEY ARE CONFIRMED, THEIR CURRENT CLASS THAT THEY ARE IN, UH, AND THEIR SALARY, AND THEN YOUR PAY CYCLE.
SO WE HAVE IN THERE EITHER BIWEEKLY OR BIMONTHLY.
SO IF YOU GET PAID TWICE A MONTH OR EVERY OTHER WEEK, UH, YOU CAN GO THROUGH THOSE.
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UH, WE UNDERSTAND THE UNDERTAKING EACH DEPARTMENT WILL TAKE TO CHECK THOSE OUT.SO WE WANT TO GIVE YOU AS MUCH TIME AS POSSIBLE.
WE'RE THINKING THREE WEEKS, IF YOU COULD TELL US IF WE'RE UNDERSHOOTING THAT WE'LL GIVE YOU MORE TIME.
UH, BUT, UH, WE DO WANT Y'ALL TO TAKE THE OPPORTUNITY TO BE AS THOROUGH AS POSSIBLE TO MAKE SURE THAT SENIORITY DATES ARE CORRECT, UH, NAMES, SPELLINGS, ALL THOSE THINGS.
UH, SO, UH, YOU CAN LET ME KNOW IF WE'RE, WE'RE UNDERSHOOTING THE TIME.
UH, BUT, UH, ONCE WE GET THAT IN, WHEN WE COME BACK, UH, SOMETIME IN THE WEEK OF, UH, AUGUST 3RD, WHENEVER WE CAN HAVE, UH, A TIME AND A CHANCE TO SIT DOWN WITH THE, THE USERS WHO WILL BE IN OUR SYSTEM, WE'LL GO THROUGH, UH, AND HELP, UH, EACH OF THOSE USERS LOG IN AS WELL AS KIND OF GIVE A TOUR OF OUR, UH, JURISDICTION MANAGEMENT SYSTEM, UH, SERVICE.
SO, UH, THAT'S REALLY KIND OF WHAT WE WANTED TO DO.
WE DIDN'T WANT TO JUST SEND AN EMAIL OUT AND BLINDSIDE EVERYBODY WITH, UH, THAT TYPE OF UNDERTAKING.
WE APPRECIATE Y'ALL BEING WILLING, UH, TO HELP US, UH, EXPLAIN THAT.
UH, IF ANYONE HAS ANY QUESTIONS, UH, BETWEEN, UH, MS. BORDELONE AND MYSELF WOULD BE ABLE TO ANSWER THEM, DOES, DO ANY MEMBERS OF THE BOARD HAVE ANY QUESTIONS? I DO.
UM, SO WE'LL NO LONGER BE ABLE TO REVIEW THE PAS THAT COME THROUGH.
IT JUST GOES TO THE CHAIR AND VICE CHAIR, SO CORRECT.
UH, THE BOARD ITSELF, AND I'M, I'M SURE Y'ALL HAVE A DIFFERENT SYSTEM NOW FOR HOW YOU, UH, REVIEW PFS.
UH, THE IDEA WILL BE AFTER THE APPOINTING AUTHORITY APPROVES THE PAF, SO THE DEPARTMENT USER WILL CREATE IT.
UH, THE CHIEF'S OR THE CHIEF'S DESIGNEE WILL APPROVE IT, AND THEN THE APPOINTING AUTHORITY, OR THE APPOINTING AUTHORITIES DESIGNEE WILL APPROVE IT.
IT'LL THEN GET SENT TO THE BOARD, UH, AT WHICH POINT MS. HARRIS WILL HAVE ACCESS, UH, TO, UH, PRINT A PDF OR GENERATE A PDF, MAYBE NOT PRINT IT, UH, WHERE THEN SHE CAN DISSEMINATE THAT TO THE BOARD PRIOR TO THE MEETING.
SO YOU HAVE AN OPPORTUNITY TO REVIEW IT.
'CAUSE I'M SURE Y'ALL LOOK THROUGH 'EM THOROUGHLY RIGHT NOW.
SO THAT'S HOW IT IS, UH, SET UP.
BUT ALSO THIS IS SOME OF THE REASON WHY WE ARE TESTING.
SO IF WE'RE MISSING, UH, STEPS OR IF, IF THINGS AREN'T WORKING OUT, WE WANT TO BE ABLE TO DO WHAT WE CAN TO TRY TO MAKE THESE AS, UH, ACCOMMODATING AS POSSIBLE.
SO I JUST WANNA POINT OUT THAT ONE OF THE THINGS THE SYSTEM IS DESIGNED TO DO IS THAT, UM, WE HAVE DESIGNED THIS SYSTEM IN LIGHT OF THE CIVIL SERVICE LAW, RIGHT? SO IF THE DEPARTMENT OR USER PUTS SOME INFORMATION IN AND, UM, IT IS IN VIOLATION OF THE LAW, WHEN THE CHIEF RECEIVES HIS OR HER, UM, ABILITY TO SEE IT, THE SYSTEM WILL HAVE A FLAG ON IT, RIGHT? TO SAY, HEY, THIS MAY BE A PROBLEM.
YOU NEED TO MAKE SURE IT'S IN CONFORMITY TO, WITH THE LAW.
ONCE THE CHIEF APPROVES IT, THE OFFICE OF THE STATE EXAMINER WILL BE ABLE TO SEE IT.
AND IF WE FEEL THERE NEEDS TO BE A COMMENT ON THE RECORD, THEN WE WILL BE ABLE TO COMMENT ON THE RECORD AND THEN THE SYSTEM FOR THE PEOPLE THAT HAVE USER ACCESS TO IT, THERE'LL BE A LITTLE MICROPHONE.
AND SO THE LITTLE MICROPHONE WILL SAY, HEY, THAT, THAT WILL INDICATE THAT THE OSE HAS COMMENTED ON THIS PARTICULAR ACTION THAT MAYBE YOU WANNA TAKE A LITTLE CLOSER LOOK AT IT.
SO THE SYSTEM IS DESIGNED TO ASSURE THAT THE ACTIONS ARE BEING TAKEN IN ACCORDANCE WITH THE LAW, TRY TO HELP Y'ALL'S WORK A LITTLE EASIER, RIGHT? AND THEN WE ALSO HAVE THE ABILITY TO, IF THE LAW CHANGES, RIGHT? WE HAVE THE ABILITY TO GO IN AND MAKE MODIFICATIONS TO THE SYSTEM SUCH THE, WE'RE UPDATING THE SYSTEM AS THE LAW MAY CHANGE.
SO IT SHOULD MAKE YOUR LIVES A LITTLE EASIER SUCH THAT, UM, YOU DON'T HAVE TO REVIEW THEM QUITE SO INTENTLY.
THE OSE AND THE SYSTEM WILL DO THAT ON THE FRONT END, RIGHT? RIGHT.
NOW WHAT HAPPENS IS WE GET EVERYTHING ON THE BACK END.
SO IF THERE'S A MISTAKE, THEN WE'RE HAVING TO GO BACK 3, 4, 6 MONTHS LATER GOING, HEY, THERE WAS A MISTAKE.
AND THEN THAT MESSES WITH THE EMPLOYEE'S RECORD WHERE ON THIS, THIS WAY IT'LL BE TAKEN CARE OF ON THE FRONT END.
UM, AND WE ARE GOING TO HOPEFULLY TAKE A MORE PROACTIVE APPROACH WITH ADVICE FOR THE BOARD AND FOR THE, THE DEPARTMENTS.
SO I JUST WANTED TO POINT THAT OUT.
ANY OTHER QUESTIONS OR COMMENT FROM MEMBERS OF THE BOARD? NO.
DEPUTY CHIEF DOUGLAS, ANY QUESTIONS, CONCERNS? CHIEF KIMBALL, IF YOU
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GUYS DON'T HAVE ANYTHING FURTHER, THANK YOU SO MUCH FOR ADDRESSING US.WE LOOK FORWARD TO WORKING WITH YOU TO, TO TRY TO ROLL THIS OUT.
THE THERE NO FURTHER ACTION IS NEEDED ON AMENDED AGENDA ITEM 17.
DOES ANY MEMBER OF THE BOARD HAVE ANYTHING ELSE THAT WE NEED TO ADDRESS BEFORE ADJOURNMENT? HEARING NONE.
BOARD ON AGENDA ITEM 18, THE CHAIR MOVES TO, UH, ADJOURN.