CALL TO ORDER ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE
Adoption and Approval of Minutes
1. 20-00411 Approval and adoption of minutes of the Metropolitan Council Meeting of March 11, 2020 and the Greater Baton Rouge Airport Commission Meeting of March 10, 2020. By Council Administrator/Treasurer.
*A portion of this item is unavailable* SECTION 2.12 INTRODUCTIONS 2. 20-00365 A resolution ordering and calling a special election to be held in the Downtown Development District of the City of Baton Rouge (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of the levy and collection of a ten (10) mills ad valorem tax on all property subject to taxation within the boundaries of the District, for a period of five (5) years, commencing with the tax collection for the year 2022, and annually thereafter to and including the year 2026, to provide funds for planning, development, management, operation and improvement purposes within the boundaries of the District; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the District, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Downtown Development District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 3. 20-00367 A resolution ordering and calling a special election to be held in the Fire Protection District No. 1 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of the levy and collection of a nine (9) mills ad valorem tax for a period of five (5) years for the development, operation and maintenance of the fire protection facilities of the District, and paying the costs of obtaining water for fire protection purposes, including charges for fire hydrant rentals and service, within the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the District, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Fire Protection District No. 1. Introduce for public hearing/meeting on April 22, 2020 draft resolution 4. 20-00370 A resolution ordering and calling a special election to be held in the Chaneyville Fire Protection District No. 7 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purposes of (i) authorizing the levy and collection of a fifteen (15) mills ad valorem tax in the district, beginning in the year 2021 and to continue in perpetuity, to be used by the district to acquire, construct, improve, maintain and/or operate facilities and equipment to provide fire protection services in and for the district, including the purchase of fire trucks and other fire fighting equipment, and to pay the costs of obtaining water for fire protection purposes, including hydrant rentals and service in lieu of the ten (10) mills ad valorem tax currently being levied by the district for the same purposes for a period of ten (10) years, beginning with the year 2012 and ending with the year 2021 and (ii) authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Chaneyville Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 5. 20-00371 A resolution ordering and calling a special election to be held in the Brownsfield Fire Protection District No. 3 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Brownsfield Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 6. 20-00372 A resolution ordering and calling a special election to be held in the Pride Fire Protection District No. 8 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Pride Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 7. 20-00374 A resolution ordering and calling a special election to be held in the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district,shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Alsen/St. Irma Lee Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 8. 20-00375 A resolution amending Resolution No. 54837 (EBROSCO Resolution No. 8466) adopted by the Board of Commissioners of the East Baton Rouge Sewerage Commission on March 11, 2020, for the purpose of authorizing an increase in aggregate principal amount of the (a) revenue refunding bonds, series 2020A (tax-exempt) of the East Baton Rouge Sewerage Commission from not to exceed $65,000,000 to not to exceed $80,000,000, and (b) revenue refunding bonds, series 2020B (taxable) of the East Baton Rouge Sewerage Commission from not to exceed $220,000,000 to not to exceed $250,000,000; and providing for other matters related thereto. By Bond Counsel. Introduce for public hearing/meeting on April 22, 2020 draft resolution Page 5 9. 20-00377 A resolution authorizing the East Baton Rouge Sewerage Commission to proceed with a not to exceed $200,000,000 financing through the Louisiana Local Government Environmental Facilities and Community Development Authority; requesting the Louisiana Local Government Environmental Facilities and Community Development Authority to issue its not to exceed $200,000,000 subordinate lien revenue refunding bonds (East Baton Rouge Sewerage Commission projects), series 2020B, on a tax-exempt or taxable basis, and authorizing the borrowing by the East Baton Rouge Sewerage Commission from the sale thereof to allow the authority to (i) refund all of the outstanding principal amount of the issuer’s $92,500,000 subordinate lien revenue bonds (East Baton Rouge Sewerage Commission projects), series 2013B (LIBOR index), (ii) pay the termination payment in connection with the termination of the swap transaction between the East Baton Rouge Sewerage Commission and Deutsche Bank AG, New York branch, and (iii) pay the costs of issuance of said bonds; and otherwise providing with respect thereto. By Bond Counsel. Introduce for public hearing/meeting on April 22, 2020 draft resolution CONDEMNATION INTRODUCTIONS ADJUDICATED PROPERTY INTRODUCTIONS PLANNING AND ZONING INTRODUCTIONS OTHER INTRODUCTIONS 10. 20-00366 Authorize the Mayor-President to execute Supplemental Agreement No. 9 to the contract with Evans-Graves Engineers, Inc., for engineering services associated with MOVEBR Capacity Project Mall of Louisiana Boulevard (Formerly Picardy-Perkins Connector) being City-Parish Project No. 12-CS-HC-0043, in an amount not to exceed $59,886. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 11. 20-00368 Authorize the Mayor-President to execute Supplemental Agreement No. 1 to the Contract for Engineering and Land Surveying Services with Sigma Consulting Group, Inc., for services associated with MOVEBR Capacity Project Jones Creek Road Extension Segment 1 (Jefferson Highway to Tiger Bend), being City-Parish Project No. 12-CS-HC-0060, in an amount not to exceed $1,504,153.95. (Account No.92171). By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 12. 20-00369 Authorize the Mayor-President to execute a Contract for Engineering and Land Surveying Services with Sigma Consulting Group, Inc., associated with MOVEBR Capacity Project Jones Creek Road (Jefferson Highway to Airline Highway), being City-Parish Project No. 19-CP-HC-0036, in an amount not to exceed $818,125.96. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 13. 20-00383 Authorizing the Mayor-President to execute the amended Cooperative Endeavor Agreement Amendment #3 between Louisiana State Department of Transportation and Development (DOTD) and the City of Baton Rouge, Parish of East Baton Rouge in connection with the MOVEBR Program. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo and Document 14. 20-00386 Authorizing the Mayor President to accept funding from the US Department of Health and Human Services, Health Resources and Services Administration, on behalf of the Division of Human Development and Services for the Ryan White HIV/AIDS Program which includes Part A and the Minority AIDS Initiative in an amount of $944,085 for the grant period of March 1, 2020 through February 28, 2021; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 15. 20-00387 Authorizing the Mayor-President to execute a subrecipient contract with Volunteers of America Greater Baton Rouge in the amount of $50,000 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White Program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 16. 20-00388 Authorizing the Mayor-President to execute a subrecipient contract with Our Lady of the Lake, Inc. in the amount of $16,156.00 awarded under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 17. 20-00389 Authorizing the Mayor-President to execute a subrecipient contract with Our Lady of the Lake, Inc in the amount of $93,610.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White Program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 18. 20-00390 Authorizing the Mayor-President to execute a subrecipient contract with the Capitol City Family Health Center in the amount of $141,974.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 29, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 19. 20-00391 Authorizing the Mayor-President to execute a subrecipient contract with the Capitol City Family Health Clinic in the amount of $20,482.00 under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and realloate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 20. 20-00392 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to add three Crime Intelligence Analyst to go from 2 to 5 funded Crime Intelligence Analysts and eventually removing 4 Crime Specialist positions once the departments new Records Management System is in place and is LIBR's Compliant in 2021. This is another recommendation by Management Partners Efficiency Study and also recommended by the Justice Department's Public Safety Partnership analysis of our Real Time Crime Center. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 21. 20-00393 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to accept a grant award in the amount of $150,000.00 titled, " Capital Area Law Enforcement Technology Center", through the Bureau of Justice Assistance(BJA). The proposal of this grant is to establish a regional law enforcement technology center to improve informational sharing in the Greater Baton Rouge Area, deploy a regional community camera share program, establish the infrastructure necessary to record and securely store video footage from traffic and community crime cameras, develop policies and procedures for a regional technology and information sharing initiatives. Funds will be used to purchase technology equipment and contract with a researcher/evaluator. This technology sharing program will be tied in to the Baton Rouge Real Time Crime Center. This grant is 100% funded with no match, nor does it require any additional allotted personnel. The program is set to begin December 1, 2019 through December 1, 2021. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 22. 20-00394 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to accept a sub-grant award from the Louisiana Commission on Law Enforcement, Byrne Justice Assistance Grant titled, “FY2018-DJ-01-5310 Apprehension Enhancement Program” in the amount of $22,880.00. The grant will allow the Baton Rouge Police Department to purchase License Plate Reader and camera technology equipment to support ShotSpotter locations. This grant is 100% funded with no match, nor does it require any additional allotted personnel. The program is set to begin January 1, 2020 through December 31, 2020. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 23. 20-00395 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to enter into a contractual agreement with Clay Young Enterprises LLC in the amount of not to exceed $200,000.00, under the awarded grant, “FY2019 Strategies for Police Innovation”. Clay Young Enterprise LLC will provide a minimum of two (2) social media analysts to be assigned in the BRPD Real Time Crime Center for 3 years. Duties will include the posting of prepared text, infographics, and charts informing community members of the project, explaining how risk areas are developed, and updating residents on where police will be focusing efforts. In addition to posting a series of purposeful social media posts informing group members, and residents, in the target area that law enforcement will not tolerate violent behavior and support investigative efforts by notifying community members of known group activities in the target areas, as well as eliciting actionable intelligence about individuals with warrants. This grant is 100% funded with no match. This contract will end September 30, 2022. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 24. 20-00396 Authorizing the Mayor-President to execute a subrecipient contract with HIV/AIDS Alliance for Region 2 in the amount of $245,200.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 25. 20-00397 Authorizing the Mayor-President to execute a subrecipient contract with the HIV/AIDS Alliance for Region 2 in the amount of $38,480.00 under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 26. 20-00398 Authorizing the Mayor-President to execute a subrecipient contract with Family Service of Greater Baton Rouge in the amount of $160,170.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 27. 20-00399 Authorizing the Mayor-President to execute a subrecipient contract with NOAIDS Task Force in the amount of $36,400.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 28. 20-00408 Approving the responses provided to the annual Louisiana Compliance Questionnaire for the year 2019 as required by the Legislative Auditor of the State of Louisiana. By Finance Director. Introduce for public hearing/meeting on April 22, 2020 Supporting Documentation
20-00288 Authorizing the Mayor-President to execute a professional services agreement between the City of Baton Rouge, Parish of East Baton Rouge, and YWCA of Greater Baton Rouge (referred to as "Service Provider") to provide individual and family trauma-informed care and counseling for those who are bonded through the YWCA’s Community Bail Program funded through DHHS, SAMSHA, Center for Mental Health Services, ReCAST Baton Rouge (RCBR) Program in the sum not to exceed $57,530.00 for the term commencing March 26, 2020 and terminating upon completion of the project budget year estimated at September 29, 2020. By Mayor's Office. Legislation Cover Letter
20-00313 Authorize the Mayor-President to execute a Contract for Engineering Services with Professional Engineering Consultants Corporation, for services associated with MOVEBR Capacity Project Hooper Road (Joor Road to Sullivan Road), being City-Parish Project No. 08-TL-HC-0034, in an amount not to exceed $60,749.08. (Account No.9217100039). By Transportation and Drainage Director. Legislation Council Backup Document Council Backup Memo
20-00314 Authorizing the Mayor-President to execute Supplemental Agreement No 1 to a contract with C.H. Fenstermaker & Associates, LLC, to provide design services to add Phase 2 (sidewalks on the east side of Elm Grove Garden Drive) being City-Parish Project No. 17-SW-US-0029, in an amount not to exceed $67,403.78 (Account No. 9227100025). By Transportation and Drainage Director. Legislation Council Backup Memo Council Backup Document
20-00333 Authorizing the Mayor-President on behalf of the City of Baton Rouge to Amend its Mowing and Litter Maintenance Contract with the Louisiana Department of Transportation and Development to include the Mowing and Litter Removal of an additional 4.7 Miles on Interstate I-10 from Siegen Lane to the East Baton Rouge / Ascension Parish Line, an increase of $ 24,675.00 from $505,110.00 to an amount not to exceed $ 529,785.00. By Maintenance Director. Legislation Council Agenda Request Letter Contract
20-00288 Authorizing the Mayor-President to execute a professional services agreement between the City of Baton Rouge, Parish of East Baton Rouge, and YWCA of Greater Baton Rouge (referred to as "Service Provider") to provide individual and family trauma-informed care and counseling for those who are bonded through the YWCA’s Community Bail Program funded through DHHS, SAMSHA, Center for Mental Health Services, ReCAST Baton Rouge (RCBR) Program in the sum not to exceed $57,530.00 for the term commencing March 26, 2020 and terminating upon completion of the project budget year estimated at September 29, 2020. By Mayor's Office. Legislation Cover Letter
CHANGE ORDERS 33. 20-00373 Sales Tax Street and Road Rehabilitation Program Project 16-05 Bluebonnet/Nicholson Neighborhood Streets, Amiss Rd, Westchester Dr, Neil Ln & Windermere Oaks Ct 18-AO-ST-0005 $ 3,725,000.00 Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 9237100057-2341 00001-180AO0ST05-64710 8/8/2018 Barriere Construction Company, LLC. 1 (Final) (Extend contract for 75 additional days) $ 65,522.30 Original Contract Amount: $ 3,518,351.65 Net Previous Changes: New Contract Amount: Description: Why Required: $ -0-$ 3,583,873.95 Added items of work, increased/decreased items to reflect final quantities. See attachments, Increase/Decrease final quantities. Change Order Backup 34. 20-00378 Sales Tax Street and Road Rehabilitation Program Project 16-02 Sherwood Forest (Airline-Old Hammond) 17-CR-ST-0024 $ 3,336,360.84 Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 9237100062-4650002340-170CR0ST24-647100 11/28/2018 Forby Contracting, Inc. One (1) (Final) $ (213,809.80) Original Contract Amount: $ 2,781,390.36 Net Previous Changes: New Contract Amount: Description: Why Required: $ -0-$ 2,567,580.56 Added items of work, increased/decreased items to reflect final quantities. Increase/Decrease final quantities Council Backup Document Change Order Backup 35. 20-00380 North Foster Pedestrian Improvements Project Number: Original Estimated Cost: 15-SW-US-0029 $ 164,846.66 Purchase Order Number: 800002273 2019 2331-7100-30-7130-0000-000000-65300 9/11/2019 LA Contracting Enterprise, LLC One (Final) $ 13,270.00 Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: Original Contract Amount: $ 144,280.35 Net Previous Changes: $ -0- New Contract Amount: $ 157,550.35 Description: Adjust quantities to as-built quantities Why Required: To make payment for final field-measured quantities Change Order Backup 36. 20-00409 River Center Branch Library Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 15-ASC-CP-0927 $ 15,100,000.00 800000323 4610-1200-60-1200-0000-0000-000000-652000 4/27/2016 Buquet & LeBlanc, Incorporated Seven (7) $ 410.440.02 Original Contract Amount: $ 14,564,000.00 Net Previous Changes: New Contract Amount: Description: Why Required: $ 3.192,604.00 $ 18,167,044.02 Recoat Vapor Barrier; Expired Adhesives; 4th Floor Balcony Roof Repairs; Window el0 and Main Roof Repairs. All items were the remaining items required to complete the remediation to the Library. This will be the final Change Order associated with the remediation. 37. 20-00410 River Center Branch Library Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 15-ASC-CP-0927 $ 15,100,000.00 800000323 4610-1200-60-1200-0000-0000-000000-652000 4/27/2016 Buquet & LeBlanc, Incorporated Eight (8) - Extend contract time by 95 calendar days $ 0.00 Original Contract Amount: $ 14,564,000.00 Net Previous Changes: New Contract Amount: Description: Why Required: $ 3,603,044.02 $ 18,167,044.02 1) Credit to revise paint materials in fire stair; Additional signage; Change vestibule ceiling to metal panel; Credit for unused mitigation; Exterior address signage; Add drain for ice machine; Camera provisions for the elevators; Change to Cypress trees; Overhead (General Conditions. 2) Extend contract time by Ninety-Five (95) calendar days. Required by Code, Required for Access, User requested, City requested, GC Overhead-negotiated by City Parish in exchange for delays beyond the Contractor's control (approved by PA Office).
FINAL ACCEPTANCES 38. 20-00376 Sales Tax Street and Road Rehabilitation Program Project 16-05 Bluebonnet/Nicholson Neighborhood Streets, Amiss Rd, Westchester Dr, Neil Ln & Windermere Oaks Ct 18-AO-ST-0005 9237100057-2341 00001-180AO0ST05-647100 8/8/2018 Barriere Construction Company, LLC $ 3,725,000.00 $ 3,518,351.65 Project Number: Account Number: Council Award Date: Contractor: Estimated Cost: Contract Amount: Total Change Orders: (One (1)): $ 65,522.30 Final Cost: $ 3,583,873.95 Days Allocated: 255 Days Used: 255 Liquidated Damages: $ None 39. 20-00379 Final Acceptance Backup Sales Tax Street and Road Rehabilitation Program Project 16-02 Sherwood Forest (Airline-Old Hammond) 17-CR-ST-0024 9237100062-4650002340-170CR0ST24-647100 11/28/2018 Forby Contracting, Inc. $ 3,336,360.84 $ 2,781,390.36 Project Number: Account Number: Council Award Date: Contractor: Estimated Cost: Contract Amount: Total Change Orders: (One (1)): $ (213,809.80) Final Cost: $ 2,567,580.56 Days Allocated: 260 Days Used: 179 Liquidated Damages: $ None Final Acceptance Backup 40. 20-00381 North Foster Pedestrian Improvements Project Number: 15-SW-US-0029 Account Number: 2019 2331-7100-30-7130-0000-000000-65300 Council Award Date: 9/11/2019 Contractor: LA Contracting Enterprise, LLC Estimated Cost: $ 164,846.66 Contract Amount: $ 144,280.35 Total Change Orders: (One (1)): $ 13,270.00 Final Cost: $ 157,550.35 Days Allocated: 90 Days Used: 89 Liquidated Damages: $ None Final Acceptance Backup
ACCEPTANCE OF LOW BIDS 41. 20-00382 Intersection Improvements (College Drive at Westdale Drive) Project: 18-CS-CI-0022 Account: 9207100044-4620-00000-0000000000-653100 Estimate: $100,000.00 *Luster Group, LLC, The **M. Trak, LLC *Industrial Enterprises, Inc. **Gulf States Services, LLC *Local **In State $ 67,203.50 $ 67,877.40 $ 77,443.42 $ 97,924.00 *Site-Tech Consulting & Construction LLC $ 170,170.47 Low Bid Document 42. 20-00405 EBRP Library Outreach Facility HVAC Improvement Project: Project No. 20-ASC-CP-1210 Account: Estimate: $292,930.00 *Local **In State Dove Group LLC $ 321,000.00 Cover Letter 43. 20-00406 EBRP Library Outreach Facility Roof Replacement Project: Project No. 20-ASC-CP-1206 Account: Estimate: $612,680.00 *Local **In State **Supreme Roofing & Construction, LLC $ 431,909.00 * J. Reed Constructors, Inc. $ 462,600.00 ** Chatmon Construction, L.L.C. $ 501,000.00 ** Roofing Solutions, L.L.C. $ 503,700.00 ** Rycars Construction, LLC $ 510,280.00 ** Industrial Roofing & Construction, LLC $ 715,030.00 Cover Letter
OTHER ITEMS TO BE ADOPTED (EMERGENCY) 20-00384 Declaring that a public emergency exists and invoking the emergency purchasing procedures provided in Code of Ordinances Section 1:705 and Governor John Bel Edwards’s Executive Order JBE 2020-30. By Director of Purchasing. Reason for emergency: Declaring an emergency is necessary for continued operations.
20-00385 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to remove two Captains positions from the 20 allotted captain’s positions on the police department and add one Deputy Chief Position to the allotment. This will be an increase from three Deputy Chief’s to four Deputy Chief’s Positions per recommendation from Management Partners Efficiency Study. By Police Chief. Reason for emergency: Due to our response to COVID-19, the department respectfully request this measure in order to create a more effective and efficient flow of uniformed operations and accountability by providing Uniform Patrol with a dedicated Deputy Chief.
20-00402 Recognizing that a public health emergency exists and suspending Title 9 – Licensing and Regulation of Trades and Occupations, Chapter 18. – Wine, Beer, and Liquor, Section 9:1000, et seq. of the Code of Ordinances of the City of Baton Rouge and Parish of East Baton Rouge, pertaining to the sale and regulation of alcoholic beverages. By Parish Attorney. Reason for emergency: To provide emergency procedures
20-00407 Authorizing the Mayor-President to execute a Professional Services Agreement with MKE Architects, LLC, in an amount not to exceed $43,000.00, for EMS Station No. 9 Design; C/P Project No. 19-ASD-CP-1192. By Director, Buildings and Grounds . Reason for emergency: To expedite approval of this contract Cover Letter ADJOURNMENT
Apr 08, 2020 Metropolitan Council
CALL TO ORDER ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE
Adoption and Approval of Minutes
1. 20-00411 Approval and adoption of minutes of the Metropolitan Council Meeting of March 11, 2020 and the Greater Baton Rouge Airport Commission Meeting of March 10, 2020. By Council Administrator/Treasurer.
*A portion of this item is unavailable* SECTION 2.12 INTRODUCTIONS 2. 20-00365 A resolution ordering and calling a special election to be held in the Downtown Development District of the City of Baton Rouge (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of the levy and collection of a ten (10) mills ad valorem tax on all property subject to taxation within the boundaries of the District, for a period of five (5) years, commencing with the tax collection for the year 2022, and annually thereafter to and including the year 2026, to provide funds for planning, development, management, operation and improvement purposes within the boundaries of the District; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the District, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Downtown Development District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 3. 20-00367 A resolution ordering and calling a special election to be held in the Fire Protection District No. 1 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of the levy and collection of a nine (9) mills ad valorem tax for a period of five (5) years for the development, operation and maintenance of the fire protection facilities of the District, and paying the costs of obtaining water for fire protection purposes, including charges for fire hydrant rentals and service, within the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the District, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Fire Protection District No. 1. Introduce for public hearing/meeting on April 22, 2020 draft resolution 4. 20-00370 A resolution ordering and calling a special election to be held in the Chaneyville Fire Protection District No. 7 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purposes of (i) authorizing the levy and collection of a fifteen (15) mills ad valorem tax in the district, beginning in the year 2021 and to continue in perpetuity, to be used by the district to acquire, construct, improve, maintain and/or operate facilities and equipment to provide fire protection services in and for the district, including the purchase of fire trucks and other fire fighting equipment, and to pay the costs of obtaining water for fire protection purposes, including hydrant rentals and service in lieu of the ten (10) mills ad valorem tax currently being levied by the district for the same purposes for a period of ten (10) years, beginning with the year 2012 and ending with the year 2021 and (ii) authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Chaneyville Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 5. 20-00371 A resolution ordering and calling a special election to be held in the Brownsfield Fire Protection District No. 3 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Brownsfield Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 6. 20-00372 A resolution ordering and calling a special election to be held in the Pride Fire Protection District No. 8 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district, shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council,Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Pride Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 7. 20-00374 A resolution ordering and calling a special election to be held in the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the “District”), on November 3, 2020, for the purpose of authorizing the renewal of an annual service charge of thirty-two dollars ($32.00) per annum, for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the district, for a period of ten (10) years beginning with the year 2022 and ending the year 2031, for the purpose of paying the costs of fire protection services in and for the district; making application to the Louisiana State Bond Commission; providing notice that a public hearing regarding the adoption of this resolution by the Metropolitan Council, acting as the governing authority of the district,shall be held on Wednesday, May 13, 2020, at 4:00 p.m. at the regular meeting place of the Metropolitan Council, Third Floor, City Hall, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana if the Governor's "Stay-Home" Executive Order is not extended; in the event the "Stay-Home" Executive Order is extended, the meeting will be held via video conference and available for public viewing on the City-Parish website (www.brla.gov), on the City-Parish Facebook Live stream, and on the Metro 21 channel; any interested party may submit comments via email to publiccomment@brla.gov or may call 225-389-3123 on Wednesday May 13 from 1:00 pm - 3:00 pm; and providing for other matters in connection therewith. By Alsen/St. Irma Lee Fire Protection District. Introduce for public hearing/meeting on April 22, 2020 draft resolution 8. 20-00375 A resolution amending Resolution No. 54837 (EBROSCO Resolution No. 8466) adopted by the Board of Commissioners of the East Baton Rouge Sewerage Commission on March 11, 2020, for the purpose of authorizing an increase in aggregate principal amount of the (a) revenue refunding bonds, series 2020A (tax-exempt) of the East Baton Rouge Sewerage Commission from not to exceed $65,000,000 to not to exceed $80,000,000, and (b) revenue refunding bonds, series 2020B (taxable) of the East Baton Rouge Sewerage Commission from not to exceed $220,000,000 to not to exceed $250,000,000; and providing for other matters related thereto. By Bond Counsel. Introduce for public hearing/meeting on April 22, 2020 draft resolution Page 5 9. 20-00377 A resolution authorizing the East Baton Rouge Sewerage Commission to proceed with a not to exceed $200,000,000 financing through the Louisiana Local Government Environmental Facilities and Community Development Authority; requesting the Louisiana Local Government Environmental Facilities and Community Development Authority to issue its not to exceed $200,000,000 subordinate lien revenue refunding bonds (East Baton Rouge Sewerage Commission projects), series 2020B, on a tax-exempt or taxable basis, and authorizing the borrowing by the East Baton Rouge Sewerage Commission from the sale thereof to allow the authority to (i) refund all of the outstanding principal amount of the issuer’s $92,500,000 subordinate lien revenue bonds (East Baton Rouge Sewerage Commission projects), series 2013B (LIBOR index), (ii) pay the termination payment in connection with the termination of the swap transaction between the East Baton Rouge Sewerage Commission and Deutsche Bank AG, New York branch, and (iii) pay the costs of issuance of said bonds; and otherwise providing with respect thereto. By Bond Counsel. Introduce for public hearing/meeting on April 22, 2020 draft resolution CONDEMNATION INTRODUCTIONS ADJUDICATED PROPERTY INTRODUCTIONS PLANNING AND ZONING INTRODUCTIONS OTHER INTRODUCTIONS 10. 20-00366 Authorize the Mayor-President to execute Supplemental Agreement No. 9 to the contract with Evans-Graves Engineers, Inc., for engineering services associated with MOVEBR Capacity Project Mall of Louisiana Boulevard (Formerly Picardy-Perkins Connector) being City-Parish Project No. 12-CS-HC-0043, in an amount not to exceed $59,886. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 11. 20-00368 Authorize the Mayor-President to execute Supplemental Agreement No. 1 to the Contract for Engineering and Land Surveying Services with Sigma Consulting Group, Inc., for services associated with MOVEBR Capacity Project Jones Creek Road Extension Segment 1 (Jefferson Highway to Tiger Bend), being City-Parish Project No. 12-CS-HC-0060, in an amount not to exceed $1,504,153.95. (Account No.92171). By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 12. 20-00369 Authorize the Mayor-President to execute a Contract for Engineering and Land Surveying Services with Sigma Consulting Group, Inc., associated with MOVEBR Capacity Project Jones Creek Road (Jefferson Highway to Airline Highway), being City-Parish Project No. 19-CP-HC-0036, in an amount not to exceed $818,125.96. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo Council Backup Document 13. 20-00383 Authorizing the Mayor-President to execute the amended Cooperative Endeavor Agreement Amendment #3 between Louisiana State Department of Transportation and Development (DOTD) and the City of Baton Rouge, Parish of East Baton Rouge in connection with the MOVEBR Program. By Transportation and Drainage Director. Introduce for public hearing/meeting on April 22, 2020 Council Backup Memo and Document 14. 20-00386 Authorizing the Mayor President to accept funding from the US Department of Health and Human Services, Health Resources and Services Administration, on behalf of the Division of Human Development and Services for the Ryan White HIV/AIDS Program which includes Part A and the Minority AIDS Initiative in an amount of $944,085 for the grant period of March 1, 2020 through February 28, 2021; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 15. 20-00387 Authorizing the Mayor-President to execute a subrecipient contract with Volunteers of America Greater Baton Rouge in the amount of $50,000 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White Program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 16. 20-00388 Authorizing the Mayor-President to execute a subrecipient contract with Our Lady of the Lake, Inc. in the amount of $16,156.00 awarded under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 17. 20-00389 Authorizing the Mayor-President to execute a subrecipient contract with Our Lady of the Lake, Inc in the amount of $93,610.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White Program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 18. 20-00390 Authorizing the Mayor-President to execute a subrecipient contract with the Capitol City Family Health Center in the amount of $141,974.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 29, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 19. 20-00391 Authorizing the Mayor-President to execute a subrecipient contract with the Capitol City Family Health Clinic in the amount of $20,482.00 under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and realloate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 20. 20-00392 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to add three Crime Intelligence Analyst to go from 2 to 5 funded Crime Intelligence Analysts and eventually removing 4 Crime Specialist positions once the departments new Records Management System is in place and is LIBR's Compliant in 2021. This is another recommendation by Management Partners Efficiency Study and also recommended by the Justice Department's Public Safety Partnership analysis of our Real Time Crime Center. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 21. 20-00393 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to accept a grant award in the amount of $150,000.00 titled, " Capital Area Law Enforcement Technology Center", through the Bureau of Justice Assistance(BJA). The proposal of this grant is to establish a regional law enforcement technology center to improve informational sharing in the Greater Baton Rouge Area, deploy a regional community camera share program, establish the infrastructure necessary to record and securely store video footage from traffic and community crime cameras, develop policies and procedures for a regional technology and information sharing initiatives. Funds will be used to purchase technology equipment and contract with a researcher/evaluator. This technology sharing program will be tied in to the Baton Rouge Real Time Crime Center. This grant is 100% funded with no match, nor does it require any additional allotted personnel. The program is set to begin December 1, 2019 through December 1, 2021. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 22. 20-00394 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to accept a sub-grant award from the Louisiana Commission on Law Enforcement, Byrne Justice Assistance Grant titled, “FY2018-DJ-01-5310 Apprehension Enhancement Program” in the amount of $22,880.00. The grant will allow the Baton Rouge Police Department to purchase License Plate Reader and camera technology equipment to support ShotSpotter locations. This grant is 100% funded with no match, nor does it require any additional allotted personnel. The program is set to begin January 1, 2020 through December 31, 2020. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 23. 20-00395 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to enter into a contractual agreement with Clay Young Enterprises LLC in the amount of not to exceed $200,000.00, under the awarded grant, “FY2019 Strategies for Police Innovation”. Clay Young Enterprise LLC will provide a minimum of two (2) social media analysts to be assigned in the BRPD Real Time Crime Center for 3 years. Duties will include the posting of prepared text, infographics, and charts informing community members of the project, explaining how risk areas are developed, and updating residents on where police will be focusing efforts. In addition to posting a series of purposeful social media posts informing group members, and residents, in the target area that law enforcement will not tolerate violent behavior and support investigative efforts by notifying community members of known group activities in the target areas, as well as eliciting actionable intelligence about individuals with warrants. This grant is 100% funded with no match. This contract will end September 30, 2022. By Police Chief. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 24. 20-00396 Authorizing the Mayor-President to execute a subrecipient contract with HIV/AIDS Alliance for Region 2 in the amount of $245,200.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 25. 20-00397 Authorizing the Mayor-President to execute a subrecipient contract with the HIV/AIDS Alliance for Region 2 in the amount of $38,480.00 under the Ryan White HIV/AIDS Program Minority AIDS Initiative, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 26. 20-00398 Authorizing the Mayor-President to execute a subrecipient contract with Family Service of Greater Baton Rouge in the amount of $160,170.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 27. 20-00399 Authorizing the Mayor-President to execute a subrecipient contract with NOAIDS Task Force in the amount of $36,400.00 under the Ryan White HIV/AIDS Program, for the grant period March 1, 2020 through February 28, 2021 and to amend the subrecipient contract if additional funding becomes available; and authorizing the Director of the DHDS to adjust the subrecipient contract budget and reallocate funding between service providers during the course of the program year to advance the purposes of the Ryan White program; and authorizing the execution of all documents in connection therewith. By Director, Department of Human Development and Services. Introduce for public hearing/meeting on April 22, 2020 Cover Letter 28. 20-00408 Approving the responses provided to the annual Louisiana Compliance Questionnaire for the year 2019 as required by the Legislative Auditor of the State of Louisiana. By Finance Director. Introduce for public hearing/meeting on April 22, 2020 Supporting Documentation
20-00288 Authorizing the Mayor-President to execute a professional services agreement between the City of Baton Rouge, Parish of East Baton Rouge, and YWCA of Greater Baton Rouge (referred to as "Service Provider") to provide individual and family trauma-informed care and counseling for those who are bonded through the YWCA’s Community Bail Program funded through DHHS, SAMSHA, Center for Mental Health Services, ReCAST Baton Rouge (RCBR) Program in the sum not to exceed $57,530.00 for the term commencing March 26, 2020 and terminating upon completion of the project budget year estimated at September 29, 2020. By Mayor's Office. Legislation Cover Letter
20-00313 Authorize the Mayor-President to execute a Contract for Engineering Services with Professional Engineering Consultants Corporation, for services associated with MOVEBR Capacity Project Hooper Road (Joor Road to Sullivan Road), being City-Parish Project No. 08-TL-HC-0034, in an amount not to exceed $60,749.08. (Account No.9217100039). By Transportation and Drainage Director. Legislation Council Backup Document Council Backup Memo
20-00314 Authorizing the Mayor-President to execute Supplemental Agreement No 1 to a contract with C.H. Fenstermaker & Associates, LLC, to provide design services to add Phase 2 (sidewalks on the east side of Elm Grove Garden Drive) being City-Parish Project No. 17-SW-US-0029, in an amount not to exceed $67,403.78 (Account No. 9227100025). By Transportation and Drainage Director. Legislation Council Backup Memo Council Backup Document
20-00333 Authorizing the Mayor-President on behalf of the City of Baton Rouge to Amend its Mowing and Litter Maintenance Contract with the Louisiana Department of Transportation and Development to include the Mowing and Litter Removal of an additional 4.7 Miles on Interstate I-10 from Siegen Lane to the East Baton Rouge / Ascension Parish Line, an increase of $ 24,675.00 from $505,110.00 to an amount not to exceed $ 529,785.00. By Maintenance Director. Legislation Council Agenda Request Letter Contract
20-00288 Authorizing the Mayor-President to execute a professional services agreement between the City of Baton Rouge, Parish of East Baton Rouge, and YWCA of Greater Baton Rouge (referred to as "Service Provider") to provide individual and family trauma-informed care and counseling for those who are bonded through the YWCA’s Community Bail Program funded through DHHS, SAMSHA, Center for Mental Health Services, ReCAST Baton Rouge (RCBR) Program in the sum not to exceed $57,530.00 for the term commencing March 26, 2020 and terminating upon completion of the project budget year estimated at September 29, 2020. By Mayor's Office. Legislation Cover Letter
CHANGE ORDERS 33. 20-00373 Sales Tax Street and Road Rehabilitation Program Project 16-05 Bluebonnet/Nicholson Neighborhood Streets, Amiss Rd, Westchester Dr, Neil Ln & Windermere Oaks Ct 18-AO-ST-0005 $ 3,725,000.00 Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 9237100057-2341 00001-180AO0ST05-64710 8/8/2018 Barriere Construction Company, LLC. 1 (Final) (Extend contract for 75 additional days) $ 65,522.30 Original Contract Amount: $ 3,518,351.65 Net Previous Changes: New Contract Amount: Description: Why Required: $ -0-$ 3,583,873.95 Added items of work, increased/decreased items to reflect final quantities. See attachments, Increase/Decrease final quantities. Change Order Backup 34. 20-00378 Sales Tax Street and Road Rehabilitation Program Project 16-02 Sherwood Forest (Airline-Old Hammond) 17-CR-ST-0024 $ 3,336,360.84 Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 9237100062-4650002340-170CR0ST24-647100 11/28/2018 Forby Contracting, Inc. One (1) (Final) $ (213,809.80) Original Contract Amount: $ 2,781,390.36 Net Previous Changes: New Contract Amount: Description: Why Required: $ -0-$ 2,567,580.56 Added items of work, increased/decreased items to reflect final quantities. Increase/Decrease final quantities Council Backup Document Change Order Backup 35. 20-00380 North Foster Pedestrian Improvements Project Number: Original Estimated Cost: 15-SW-US-0029 $ 164,846.66 Purchase Order Number: 800002273 2019 2331-7100-30-7130-0000-000000-65300 9/11/2019 LA Contracting Enterprise, LLC One (Final) $ 13,270.00 Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: Original Contract Amount: $ 144,280.35 Net Previous Changes: $ -0- New Contract Amount: $ 157,550.35 Description: Adjust quantities to as-built quantities Why Required: To make payment for final field-measured quantities Change Order Backup 36. 20-00409 River Center Branch Library Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 15-ASC-CP-0927 $ 15,100,000.00 800000323 4610-1200-60-1200-0000-0000-000000-652000 4/27/2016 Buquet & LeBlanc, Incorporated Seven (7) $ 410.440.02 Original Contract Amount: $ 14,564,000.00 Net Previous Changes: New Contract Amount: Description: Why Required: $ 3.192,604.00 $ 18,167,044.02 Recoat Vapor Barrier; Expired Adhesives; 4th Floor Balcony Roof Repairs; Window el0 and Main Roof Repairs. All items were the remaining items required to complete the remediation to the Library. This will be the final Change Order associated with the remediation. 37. 20-00410 River Center Branch Library Project Number: Original Estimated Cost: Purchase Order Number: Account Number: Council Award Date: Contractor: Change Order Number: Change Order Amount: 15-ASC-CP-0927 $ 15,100,000.00 800000323 4610-1200-60-1200-0000-0000-000000-652000 4/27/2016 Buquet & LeBlanc, Incorporated Eight (8) - Extend contract time by 95 calendar days $ 0.00 Original Contract Amount: $ 14,564,000.00 Net Previous Changes: New Contract Amount: Description: Why Required: $ 3,603,044.02 $ 18,167,044.02 1) Credit to revise paint materials in fire stair; Additional signage; Change vestibule ceiling to metal panel; Credit for unused mitigation; Exterior address signage; Add drain for ice machine; Camera provisions for the elevators; Change to Cypress trees; Overhead (General Conditions. 2) Extend contract time by Ninety-Five (95) calendar days. Required by Code, Required for Access, User requested, City requested, GC Overhead-negotiated by City Parish in exchange for delays beyond the Contractor's control (approved by PA Office).
FINAL ACCEPTANCES 38. 20-00376 Sales Tax Street and Road Rehabilitation Program Project 16-05 Bluebonnet/Nicholson Neighborhood Streets, Amiss Rd, Westchester Dr, Neil Ln & Windermere Oaks Ct 18-AO-ST-0005 9237100057-2341 00001-180AO0ST05-647100 8/8/2018 Barriere Construction Company, LLC $ 3,725,000.00 $ 3,518,351.65 Project Number: Account Number: Council Award Date: Contractor: Estimated Cost: Contract Amount: Total Change Orders: (One (1)): $ 65,522.30 Final Cost: $ 3,583,873.95 Days Allocated: 255 Days Used: 255 Liquidated Damages: $ None 39. 20-00379 Final Acceptance Backup Sales Tax Street and Road Rehabilitation Program Project 16-02 Sherwood Forest (Airline-Old Hammond) 17-CR-ST-0024 9237100062-4650002340-170CR0ST24-647100 11/28/2018 Forby Contracting, Inc. $ 3,336,360.84 $ 2,781,390.36 Project Number: Account Number: Council Award Date: Contractor: Estimated Cost: Contract Amount: Total Change Orders: (One (1)): $ (213,809.80) Final Cost: $ 2,567,580.56 Days Allocated: 260 Days Used: 179 Liquidated Damages: $ None Final Acceptance Backup 40. 20-00381 North Foster Pedestrian Improvements Project Number: 15-SW-US-0029 Account Number: 2019 2331-7100-30-7130-0000-000000-65300 Council Award Date: 9/11/2019 Contractor: LA Contracting Enterprise, LLC Estimated Cost: $ 164,846.66 Contract Amount: $ 144,280.35 Total Change Orders: (One (1)): $ 13,270.00 Final Cost: $ 157,550.35 Days Allocated: 90 Days Used: 89 Liquidated Damages: $ None Final Acceptance Backup
ACCEPTANCE OF LOW BIDS 41. 20-00382 Intersection Improvements (College Drive at Westdale Drive) Project: 18-CS-CI-0022 Account: 9207100044-4620-00000-0000000000-653100 Estimate: $100,000.00 *Luster Group, LLC, The **M. Trak, LLC *Industrial Enterprises, Inc. **Gulf States Services, LLC *Local **In State $ 67,203.50 $ 67,877.40 $ 77,443.42 $ 97,924.00 *Site-Tech Consulting & Construction LLC $ 170,170.47 Low Bid Document 42. 20-00405 EBRP Library Outreach Facility HVAC Improvement Project: Project No. 20-ASC-CP-1210 Account: Estimate: $292,930.00 *Local **In State Dove Group LLC $ 321,000.00 Cover Letter 43. 20-00406 EBRP Library Outreach Facility Roof Replacement Project: Project No. 20-ASC-CP-1206 Account: Estimate: $612,680.00 *Local **In State **Supreme Roofing & Construction, LLC $ 431,909.00 * J. Reed Constructors, Inc. $ 462,600.00 ** Chatmon Construction, L.L.C. $ 501,000.00 ** Roofing Solutions, L.L.C. $ 503,700.00 ** Rycars Construction, LLC $ 510,280.00 ** Industrial Roofing & Construction, LLC $ 715,030.00 Cover Letter
OTHER ITEMS TO BE ADOPTED (EMERGENCY) 20-00384 Declaring that a public emergency exists and invoking the emergency purchasing procedures provided in Code of Ordinances Section 1:705 and Governor John Bel Edwards’s Executive Order JBE 2020-30. By Director of Purchasing. Reason for emergency: Declaring an emergency is necessary for continued operations.
20-00385 Authorizing the Mayor-President, on behalf of the Baton Rouge Police Department, to remove two Captains positions from the 20 allotted captain’s positions on the police department and add one Deputy Chief Position to the allotment. This will be an increase from three Deputy Chief’s to four Deputy Chief’s Positions per recommendation from Management Partners Efficiency Study. By Police Chief. Reason for emergency: Due to our response to COVID-19, the department respectfully request this measure in order to create a more effective and efficient flow of uniformed operations and accountability by providing Uniform Patrol with a dedicated Deputy Chief.
20-00402 Recognizing that a public health emergency exists and suspending Title 9 – Licensing and Regulation of Trades and Occupations, Chapter 18. – Wine, Beer, and Liquor, Section 9:1000, et seq. of the Code of Ordinances of the City of Baton Rouge and Parish of East Baton Rouge, pertaining to the sale and regulation of alcoholic beverages. By Parish Attorney. Reason for emergency: To provide emergency procedures
20-00407 Authorizing the Mayor-President to execute a Professional Services Agreement with MKE Architects, LLC, in an amount not to exceed $43,000.00, for EMS Station No. 9 Design; C/P Project No. 19-ASD-CP-1192. By Director, Buildings and Grounds . Reason for emergency: To expedite approval of this contract Cover Letter ADJOURNMENT